"Dynamics Idol" coming to the GPUG Summit in Seattle!

Come to an exciting new session format during the GPUG Summit in Seattle this October, the annual Microsoft Dynamics User Group Conference. "Dynamics Idol" is a new Round Robin Session in which current Microsoft Dynamics GP customers will showcase their favorite tips, shortcuts, or previously overlooked advice in using the software. These will be live demos on a basic Microsoft Dynamics GP 2010 system that customers will be able to take advantage of quickly and easily at their own organizations.

We can’t wait to see the "Dynamics Idol" contestants displaying their ‘talent’ of using Microsoft Dynamics. What a great way to meet fellow customers and users of the software. But there is still time for you to step up and volunteer to show YOUR favorite ‘little’ known feature(s) that you use to make the system work for you! If you are interested in participating in the demonstration, you can go to the GP Summit Session screen, look for the Thursday, 3pm Round Robin "Dynamics Idol" Favorite Features session and follow the instructions to sign-up with Kim Peterson, the GPUG Director.

You will be coordinating the presentation with our very own, Abra Lynne Gilman at Collins Computing, the moderator for this newest session format.



Also notice that the Early Bird Registration Special for GPUG Summit ends Friday, June 29th, so don’t forget to register this week to get the best rate for the conference! The AXUG Summit, and CRMUG Summit are also happening concurrently, and we expect to attend sessions at each of their areas. Sign-up for any of these conferences directly from their websites.

- Words from our "Dynamics Idol", Abra Lynne Gilman -

We’d love each customer to share their passion at "Dynamics Idol", but hurry to be one of the chosen 7 or so customers to perform in this first "Dynamics Idol" session. No performance experience necessary, just knowledge of your Microsoft Dynamics GP tip(s)! Perhaps this could lead to having a session of your own someday. There will be a small prize for the most well received tip(s) during the session, just as an incentive.

Even if you don’t participate as a contestant of "Dynamics Idol", what a wonderful opportunity to pick up tips for yourself or fellow employees, while being entertained and greeted by comrades in the channel! You can help us determine the audience favorites right there on the spot! I hope to run into many of you fellow Microsoft Dynamics Users in Seattle – I’m even looking forward to taking a tour of the Microsoft Redmond Campus.

See you in Seattle, at this year’s User Conferences! - Abra

PO Automatically (??) Closed

Someone or something is closing lines and documents in POP! This makes it impossible to match the invoice to the receipt.

There is no automatic closing of the PO lines. IF a line is received exactly (ie you order 10 and receive 10, it is marked complete but not closed. The PO never gets automatically closed unless everything is received at exactly 100% of the order and is matched to an invoice exactly with no variances. ANY alteration (order 10, receive 9 or receive 11, or invoice for a different unit cost) and the documents are left open to be manually closed.

Check in your firm (especially the purchasing department) to see if they are closing the POs. If you are running MRP or some other planing product, open POs are seen as a planned delivery and need to be closed. Some purchasing people do not realize that this cannot occur until the receipt is matched to an invoice. An alternative solution for the outstanding quantities for the purchasing team is to cancel any outstanding un-received quantities that will not be shipped. This leaves the document/lines open to be matched.

Compliments of Accolade Publications

Table Links in Extender

Often times when a user removes a record from Microsoft Dynamics GP we see the Extender data is left in the database.  If a new record is creating that happens to have the same Key on it, the data then links to that new record.  By using the Table Links, it is possible to have the Extender data removed when the Microsoft Dynamics GP data it is linked to is removed as well.

Linking an Extender Window to a table ensures that the Extender Window's data is deleted when the corresponding Microsoft Dynamics GP table record is removed. A window can be linked to more than one table. When linked to more than one table, the Extender Window data will only be deleted when there is not a corresponding record in any of the linked tables.

If you link an Extender Window to a work table and not the corresponding history table, then the Extender data will be deleted when the record is posted because the data is removed from the work table during posting. We recommend that you actually just link to the history table if all of your data is moved to history eventually. This way the Extender data will only be removed if you remove history on that record.

To link a window to a table:

• Open the window you want to link to in Extender.
• Select Options - Table Links to open the Table Links window.
• Click the Add button above the Table Links list.
  
  
• Select the Product, Series and Table that you want to link to.
• Match the Key Fields on the window to fields in the Table.

• Click Save.
• Relaunch Microsoft Dynamics GP to enable the Table Links.

Compliments of the Dynamics GP Support Blog