Friday, April 9, 2010

Recording an Unused Check

Occasionally, you have a payables check or checks that for one reason or another gets lost or destroyed. How do you log that check in the system so you have a complete audit trail of all checks?

Transactions > Financial > Bank Transactions

  1. Enter a Check transaction
  2. Change the Check Number to reflect the check you're recording
  3. Enter whatever description you want in the "Paid To" and "Description" fields
  4. Leave the Amount $0.00. Ignore the distributions. They're not required
  5. Post the transaction

You now have a $0.00 check recorded in the Checkbook Register with "Destroyed Check" as the description.